B.M. VERSION

PRIVACY NOTICE


1.  This is a Privacy Notice and shall govern Malaysia Mental Literacy Movement ("MMLM") in dealing with protection of personal data. To protect personal data, the Notice may be changed from time to time.

2.  Personal Data Protection Act 2010 ("PDPA") came into force on 15 November 2013, therefore MMLM is hereby bound to make notice and require consent in relation to collection, recording, storage, usage and retention of personal data.


A. What is personal data
 
Personal data refers to any information which may directly or indirectly identify a person which could include sensitive personal data and expression of opinion. Among others it includes:-

  1. i.    Name
  2. ii.   Identity card
  3. iii.  Address
  4. iv.  Race
  5. v.   Religion
  6. vi.  Phone number
  7. vii. Photo

 


B. Sources of personal data

In processing relevant services, MMLM may obtain personal data from various sources such as:

i. Your self
(a) From your application or registration forwarded to us. By submitting any application or registration to us, you are hereby obtained consent for the information to be declared in the application.
(b) There could be capturing of images or audios e.g. CCTV for safety and/or recording purposes. A notice will be displayed to the effect.

ii. Third parties
(a) MMLM affiliates in competition or survey
(b) your participation with other entities

iii. Websites
(a) your IP address is automatically login into our server. Generally we do not link your IP address to identify each link unless in case of serious breach.
(b) you may adjust your browser to disable 'cookies' to prevent storage of certain information in your system.


C. Purpose of personal data:

In servicing our obligations, the purposes for which your personal data may be used are inclusive but not limited to:-

* For assessment of any application or registration to our programmes/ activities
* For communication purposes 
* For general administration and record purposes 
* For educational and related purposes consequential to MMLM
* For replying any responds to enquiries and complaints


D. Disclosure of personal data:

i- MMLM is under legal obligation to secure and protect confidential information including but not limited to personal data prior and after PDPA and it is our continuous and existing policy to do so.

ii- In order to be effective in providing continuous service, certain disclosure needs to be exercised. Your personal data may be transferred and/or disclosed to third party and/or MMLM collaborative partners including but not limited to the respective and appointed outsourcing agents for purpose of fulfilling our obligations to you in respect of the purposes and all such other purposes that are related to the purposes and also in providing integrated services, maintaining and storing records.

iii- Your data may be shared when required by laws and when disclosure is necessary to comply with applicable laws.


E. Retention of personal data

Any personal information shall be retained by MMLM in order to serve the above purposes and as required by relevant laws and shall be destroyed and/or deleted in accordance with our retention policy applicable for us in the event such information is no longer required.


F. Our strict privacy policy

i. MMLM is committed in ensuring the confidentiality, protection, security and accuracy of your personal information made available to us and it has been our ongoing strict policy to ensure that your personal information is accurate, complete, not misleading and updated. MMLM would also ensure that your personal data shall not be used for political and commercial purposes.

ii. MMLM takes a high stand that protection of personal rights is well-established long before the introduction of PDPA. PDPA now serves as an apparent Act to protect and a defined tool to provide transparency and give public awareness in how personal data is dealt.

iii. Subject to relevant applicable laws, sensitive personal data shall only be disclosed upon your express consent from your self.


G. Access to your personal data

You may access and update your personal data by writing to us at mmlm@utar.edu.my  (Attention: The Secretary). We may require further details or confirmations if necessary.


H.  Consent is fundamental

By submitting or providing your personal data to MMLM, you had consented and agreed for your personal data to be used in accordance with the terms and conditions in the Notice and our relevant policy.


I. Withdrawal of consent

i.  You may withdraw consent at any time by writing to us. We may require further details or confirmations if necessary.

ii.  If you do not consent or subsequently withdraw your consent to the processing and disclosure of your personal data, MMLM will not be able to fulfill our obligations or to contact you or to reward or to assist you in respect of the purposes and/or for any other purposes related to the purpose.


J. Dual Version

The Privacy Notice shall be in English and Malay. In the event of inconsistency, English version shall prevail.


Updated 13 February 2014